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Formatting your letter is as important as the information included in it. A formal complaint should be written in a professional tone. Write your letter clearly and concisely and keep it to one page. Be brief and to the point while maintaining a conciliatory tone. Mention that you enjoy working in your position for the company.

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Aug 27,  · Using a sample letter as a guide to writing your complaint can assure that your letter will follow the right format and organization. A sample letter provides you with a template that guides you on how the letter should be structured. It also provides you with a clear rundown on how to correctly phrase your grievances.